Dental & Beauty Clinics

AI that answers the phone and charts by voice

Two working products for clinics and salons: an AI receptionist that books real appointments over live phone calls, and a voice-driven charting app that keeps pace with the probe instead of the keyboard.

MVP in 6 weeks to 2 months

Senior European team shipping 2-3 times faster.

Book a call » See case studies

11+ years

50+ projects shipped

Zero failed launches

Voice AI · Speech-to-text

Built for clinical workflows

30→5 min

charting time

~95%

recognition reliability

Zero

data leaves device

24/7

calls answered

What We Build

Four systems clinics and salons actually need

AI voice receptionists

Real phone calls answered naturally, live availability checked, appointments booked without collisions, every conversation transcribed.

Voice-driven clinical charting

Hands-free data capture during procedures, with clinical terminology recognition and automatic staging calculations.

Scheduling & admin dashboards

Day, week and month calendar views, per-practitioner availability, server-side slot locking, and full call and chat logs.

Privacy-first architecture

On-device storage where patient data belongs, GDPR-friendly design, and transparent logs for everything the AI does.

Case Studies

Proven results in clinical practice

01 PerioPad · Dental charting

PerioPad: AI Voice-Driven Periodontal Charting

Industry

Healthcare / Dental (AI Speech-to-Text)

Client

UK-based dental hygienist and clinician

Timeline

6-week delivery

The Problem

Periodontal charting relied on manual data entry. It needed a dedicated assistant in the room, slowed appointments down, raised sterility concerns because of keyboard use mid-procedure, and existing commercial software was expensive. The clinician wanted charting to keep pace with the probe, not the keyboard.

The Solution

We built PerioPad as a fully serverless MVP on React and Node.js, using the browser's built-in speech recognition with targeted OpenAI fallbacks for clinical terminology. The app leads the clinician step by step, recognizes pocket depths, bleeding on probing and missing teeth, calculates BSP staging and grading automatically, and renders a live interactive chart. Patient data never leaves the device, storage is local only, which makes the design GDPR friendly.

30→5 min

Charting time

~95%

Recognition reliability

Zero

Data leaves device

About the Project

A voice-driven web app that lets a dental hygienist complete a full periodontal chart hands-free. The clinician speaks the measurements, PerioPad fills the chart in real time, calculates BSP staging and grading automatically, and exports a finished PDF report in one click.

Key Features

Hands-Free Voice Charting

The full periodontal chart is completed by voice, completely hands-free

Automatic BSP Staging

BSP staging and grading are calculated automatically from the data

Live On-Screen Updates

The dental chart updates live on screen as the clinician speaks

One-Click PDF Report

A finished PDF report exports in one click

On-Device Privacy

Patient data stays on the device, nothing is stored on a server

95% Recognition Accuracy

Recognition reliability holds at about 95 percent on clinical terms

02 AI Voicer · Front desk automation

AI Voicer: AI Voice Receptionist MVP

Industry

Healthcare & Beauty / Service Providers

Client

Medical clinics and beauty salons (Gabsoft product MVP)

Timeline

2-month delivery

The Problem

Clinics and salons lose bookings every day to missed calls, especially outside working hours. The client needed an AI receptionist that could handle real customer calls, prevent double bookings, and manage several doctors with separate schedules across both voice and website channels. It also had to stay fully transparent, with logs and transcripts of every conversation and a clean admin calendar behind it.

The Solution

We built an operational single-clinic MVP with a clear separation between voice orchestration, AI reasoning and backend booking validation. Vapi and Twilio handle real phone calls, an OpenAI-powered brain leads the conversation, and custom server logic on PostgreSQL locks time slots so collisions are impossible. The admin dashboard shows a calendar with doctor filtering, plus full call and chat logs with transcripts. The architecture is ready to scale into a multi-tenant SaaS in the next phase.

About the Project

An AI receptionist that answers real phone calls and website chats for clinics and salons. It talks to customers naturally, checks live availability, books appointments without double bookings, and keeps a full transcript of every conversation, so the front desk never misses a call again.

Key Features

Book by Live AI Call

Customers book real appointments over a live phone call with the AI

No Double Bookings

Server-side slot locking makes double bookings impossible

Clear Calendar Views

A calendar view by day, week or month keeps the schedule clear

Per-Doctor Availability

Each doctor has separate availability, managed and filtered individually

Chat & Voice Widget

A website widget takes bookings through chat and voice as well

Full Call Transcripts

Every call and chat is stored with a full transcript

Technology Stack

What these products are built on

Application & Data

React Node.js Express PostgreSQL

Voice & AI Layer

OpenAI Vapi Twilio Browser Speech Recognition

Our Process

How we work - three steps, no surprises

Free strategy call

30 minutes. We listen, ask sharp questions, and tell you honestly what's buildable in your timeline and budget.

Scoped proposal in 48 hours

A clear plan, milestones, and fixed scope - so you know exactly what you're getting before a line of code is written.

Ship in weeks, not quarters

Weekly demos. Production-grade code. You own everything from day one.

Software that scales. Partnerships that last.

Gabsoft is a senior European engineering team building AI-embedded software for real estate, eCommerce and logistics. With 11+ years, 50+ projects shipped and zero failed launches, we combine senior engineering judgment with AI-accelerated workflows to ship 2-3 times faster, without cutting corners on quality.

Let's contact for better result

anatolii@gabsoft.ai Gabsoft